SAT Process

Student Assistance Team (SAT) 

What is it? 

The Student Assistance Team (SAT) is a General Education process required since 1998 by West Virginia Legislation and supported by No Child Left Behind. The SAT is a formalized school based process designed to address the needs of all students that have academic performance, behavior, attendance, or social issues which is/are affecting the student's progress within the general education curriculum. Referral to the SAT is designed to support all students within the general education curriculum. It should not be viewed as only a special education referral process. 

Who does it? 

Consistent with Policy 2510, each public school must establish a student assistance team (SAT) that consists of at least three persons, including a school administrator or designee, who shall serve as the chairperson, a current teacher(S) and other appropriate professional staff. Professional staff can include social workers, and/or nurses. A referral can be made by the student's parent, student (when appropriate), a school staff member(s) and/or an outside agency (ex.; Prestera, Juvenile Justice system, student's personal medical doctor, etc.

Kanawha County Schools School Psychologist assigned to each school will attend the SAT meetings.

How is it done? 

  1. The Principal of the student's school appoints the standing SAT members from the school. This could include a special education staff member(s). 

2.        A SAT meeting is scheduled by the Coordinator for each student referred to the committee

3.        The SAT Coordinator notifies and invites parents to the meeting, as well as the student, when appropriate

4. The meeting is held, issues discussed and interventions including a behavior plan, (if behavioral issues) are suggested. Benchmarks are set

5. A review meeting date is set

6. Documentation of interventions is kept

7. A review meeting is held to discuss the student's progress towards the benchmarks

  1. A decision is made to either continue with the same or new interventions, close the file, or refer to the begin special education process.  (NOTE: Per Policy 2419,
    a written, parental referral for special education evaluation should not be delayed because of a lack of documentation of interventions. However, the intervention documentation should be available for review by the time the Eligibility Committee meets to review their evaluation reports.)

9. A copy of, or the original, SAT information is placed in the MDET 


Student Assistance Team Coordinator 

  • Is appointed by the school administrator 

  • Is responsible for the overall functions of the intervention process 

  • Divides responsibilities 

  • Schedules team meetings 

  • Chairs team meetings 

  • Creates secure folder to include Confidentiality Log 

  • Is responsible for data collection 

  • Provides a secure system to receive referrals 

  • Is responsible for year-end evaluation of team process and effectiveness 

  • Is responsible for documentation of each case at team meetings 

  • Protects confidentiality of documentation 

  • Collects case information for alternative placement, if available 

  • Conducts initial interviews with the referring teacher and the student 

  • May appoint a Recorder and an Interviewer from the regular team members to share responsibilities 

SAT Case Manager 

Establishes a good rapport with the student who has been referred 

SAT Responsibilities As Related to SPL

  1. Review and analyze classroom and intervention date and other relevant information.

  2. Determine action plans for students who continue to struggle or achieving significantly above same aged peers through research-based interventions matched to student needs were provided with fidelity. 

    1. Examples of interventions:

      1. Academic focus groups for specific skills

      2. Behavior Intervention Plans with Positive Consequences

      3. Case manager monitoring

  3. Validate or refute documentation collected during students’ level of instruction and intervention process. 

  4. If intervention documentation substantiates, then initiate multidisciplinary evaluation. 

    1. Examples of Documentation:

      1. Checklist

      2. Monitoring of attendance using WVEIS reports

      3. Grade sheet printouts including detailed information on struggles and successes

      4. Academic screener results

      5. Behavior inventory results 

      6. Informal classroom observations

      7. Teacher records

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